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Article I: Name and Purpose

1. Name: The official name of this organization shall be "The 5th Quarter Club."
2. Purpose: The purpose of the 5th Quarter Club is to support the ��Ʒ������ football team by raising funds, organizing events, and increasing overall team support through active community and alumni engagement through various communications channels.

Article II: Membership

1. Eligibility: Membership in the 5th Quarter Club is open to alumni, faculty, staff, students, and community members who have financially committed to supporting the ��Ʒ������ football team in the past 12 months.
2. Membership List: The Secretary of the 5th Quarter Club shall be responsible for maintaining a list of current, past, and prospective members of the 5th Quarter Club.

Article III: Executive Committee Governance

1. Executive Committee Structure: The governance of the 5th Quarter Club shall be vested in a five-member executive committee.
2. Officers: The Executive Committee shall consist of elected officers in the positions of Chair, Vice-Chair, Secretary, Treasurer, and Communications Officer. 
3. Eligibility: Executive Committee Members are expected to financially support the 5th Quarter Club on an annual basis.
4. Committees: 
   • The Executive Committee may establish or dissolve standing or ad-hoc committees, including the terms of reference for each committee, as deemed necessary.
   • The Chair of all committees shall be an Officer of the 5th Quarter Club.
5. Election and Term of Office:
   • The Executive Committee shall nominate a list of candidates annually for election to any vacant officer positions.
   • Officers shall be elected by the club’s membership at the annual general meeting.
   • Each Officer shall serve a term of two years, with the possibility of re-election for 2 additional consecutive terms.
   • Terms shall be staggered to ensure continuity.

Article IV: Duties of Officers

1. Chair: Presides at all meetings, represents the club at external events, and ensures the club meets its mission and vision.
2. Vice-Chair: Assists the Chair and assumes the Chair’s duties in their absence.
3. Secretary: Maintains all membership lists, records, minutes of meetings, and handles correspondence.
4. Treasurer: Works with the Director of Athletics at ��Ʒ������ to manages finances, prepares budgets, and reports on financial status at each meeting.
5. Past Chair: in an ex-officio non-voting role.

Article V: Meetings

1. Executive Committee Meetings: The Executive Committee shall meet at least once per quarter. Additional meetings can be scheduled as needed. Meetings can be in person or via videoconference.
2. Annual General Meeting (AGM): A hybrid AGM shall be held once a year at ��Ʒ������’s homecoming. At the AGM, elections will be held, and members will receive reports about the club’s activities and finances.
3. Voting: At all meetings, every question shall be decided by a majority of the votes of the members present who are eligible to vote, unless otherwise required by this Governance Document.

Article VI: Conflict of Interest

• No Officer shall use their position with the 5th Quarter Club to obtain financial gain personally, for their family, friends, or for their business interests.
• Officers shall disclose any relationships that may create an actual or perceived conflict of interest and remove themself from any discussions and/or decisions associated with the relationship.

Article VII: Amendments

This governance document can be amended at the AGM by a two-thirds vote of the members present, provided that the amendment proposal was included in the meeting’s agenda.

Code of Conduct

A 5th Quarter Club Committee Member is a representative of the 5th Quarter Club and will be seen as affiliated with the MtA Football Team and more broadly ��Ʒ������ so executive committee member’s conduct should be considerate in any actions or comments relating to this role.

Key Deliverables

1. To be an active financial supporter of the 5th Quarter Club
2. To foster and maintain relationships with all stakeholders — most importantly our donors and Football Alumni.
3. To attend games and fundraising events in person as much as possible and to encourage others to do so.
4. To assist in fundraising for 5th Quarter Club and 5th Quarter Club initiatives that includes asking potential donors to make multi-year pledges.
5. To attend all committee meetings.
6. To speak to potential recruits and family members (if requested by Coach) and actively look to advance the MtA recruiting profile using networking strategies.
7. To lead and take accountability for specific 5th Quarter Club initiatives.
8. To be an advocate and liaison between the “Club” and the team and institution to ensure transparency, accountability, integrity and that all funds are utilized in accordance with the spirit and intent of the 5th Quarter established parameters.